Office Assistant 2 (NY HELPS)

New York State Office of the Attorney General | New York, NY Full-time On-site $ 44,560 - 54,773 per year
• Provide administrative and clerical support to Assistant Attorneys General (AAGs) and staff as part of the Litigation Bureau’s Administrative Support Unit (ASU), including the handling of confidential materials and knowledge of Bureau and OAG protocols, procedures, and resources.
• Monitor the incoming service of legal papers, input data and documents into NYMatters (case management database), ensure timely and appropriate distribution of legal papers to designated Bureau staff, and research case information in NYMatters.
• Assist with facilitating various Bureau financial transactions, including the preparation and processing of purchase requests, expert requests, and travel authorization requests, as well as facilitate payments for court reporter and transcript invoices. Maintain all associated records.
• Schedule meetings, appointments, interviews, and depositions, both in office and via different video conferencing platforms, including Microsoft Teams and Webex.
• Assist the Bureau’s Special Litigation Counsel with copying, scanning and redaction of legal papers, preparing Tables of Contents and Tables of Authority for legal memoranda, updating NYMatters case entries, and other administrative support tasks.
• Interface with other attorneys and staff in the Litigation Bureau and other OAG bureaus or regional offices on an as needed basis.
• Interface with OAG’s Managing Attorney’s Office (MAO), as well as with court clerks and staff, concerning court filings, scheduling, service issues, and other related tasks.
• Manage the Bureau’s MAO Court Alert notifications and maintain an Excel spreadsheet for Court Alert requests and status updates.
• Provide assistance with updating and compiling information for various Bureau reports, including searching NYMatters and accessing publicly available court records to obtain case status information and documents.
• Provide assistance in responding to telephone inquiries from the public and other state agencies, including answering the Bureau’s main line, transferring calls to the appropriate staff, and taking complete messages to ensure proper follow-up.
• Provide assistance with updating the Bureau’s archived case record reports.
• Perform other duties as assigned.

PREFERRED QUALIFICATIONS: Proficiency in the Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat XI Pro, and some experience with Relativity and/or other electronic discovery platforms is preferred.

Role requirements

Minimum relevant experience: 1 year

Required skills

Clerical support Microsoft Office Excel Word Outlook PowerPoint records management scheduling data entry